It is one of the departments of Kuwait University that carries out the Purchasing process by contracting with companies to provide services or materials from the local or foreign markets to the work centers at Kuwait University, in the shortest possible period and at the lowest possible cost and with the highest quality available in accordance with the laws and regulations government Purchasing work through suppliers registered with Kuwait University and the Central Agency for Public Tenders.

Management departments participate in implementing the (Purchasing process) and (the organizational chart of the Administration of Procurement) according to the type of procedure and responsibilities that can be divided as follows:

1. Department of Technical Specifications Conformity is responsible for implementing the technical specifications matching procedure as follows:

• Reviewing the technical specifications and matching them before the offering.
• Reviewing and conformity after the award and before the award recommendation.

2. Department of Tender and Bidding is responsible for offering practices, tenders, bid invitation, and executing direct purchase orders, as follows:

• Addressing the regulatory authorities.
• Putting up purchase orders according to a quorum.

3. Department of Tender Disclosure is responsible for opening and unpacking bids as follows:

• Landed quotations.
• Addressing work centers for study and recommendation.

4. Department of Awards and Contracts is responsible for implementing the awarding and contracting procedure with companies as follows:

• Addressing the regulatory authorities.
• Contracting with companies.

5. Department of Auctions is responsible for executing the transactions of exploiting university sites in return for paying the value of their rent. The department also carries out the Purchasing works that are available through the group purchasing agreement of the Ministry of Finance.

6. Department of Contracts Follow-Up and Guarantees is responsible for auditing and follow-up work as follows:

• Review the procedures for receiving materials in accordance with the terms of the contract.
• Instructing payment of bills.
• Refund of bank guarantees.

7. Department of Suppliers Affairs is responsible for registering accredited companies within Kuwait University. The department also sells and distributes pricing request documents and delivers final contracts to company representatives in coordination with the rest of the administration’s departments to implement the procedures.

8. Department of Documentation and Setup is responsible for preparing the data, reports and statistics necessary for the university on the applicable systems and submitting them to the relevant regulatory authorities, and managing the online Administration of Procurement's website.

The Purchasing process (procedural sequence chart of the Purchasing process) - (Purchasing process chart) - (documentary sequence chart of the Purchasing process) is carried out through the implementation of multiple procedures that are divided according to the nature of the item request form and the methods of purchase and contracting are:

• Bid invitation
• Direct purchase.
• Practice.
• Tender.
• Group buying.
• Auction

The administration addresses some government agencies with the aim of obtaining their approval before the offering and before awarding (the list of regulatory and government agencies).

• Ministry of Finance
• Fatwa and Legislation Department
• Central Agency for Public Tenders
• State Audit Bureau
• Central Agency for Information Technology

The administration is committed to implementing all legal and regulatory requirements to complete the Purchasing process by following the following laws, circulars and regulatory instructions:

• Law No. (49) of 2016 in the matter of public tenders, its executive regulations, and regulatory circulars
• Ministry of Finance Circular No. (5) of 2020 regarding Purchasing systems for public entities
• Finance Ministry Circular (4) of 1997 regarding government auctions
• Law establishing the Audit Bureau No. (30) for the year 1964 and the regulatory circulars
• Presentation to the Kuwait University Purchasing Committee

In addition, any circulars that may emerge regulating the Purchasing work by the regulatory authorities

The administration is working hard in implementing contracting operations and applying the process of being guided by estimated time plans to implement these transactions.