Bids Invitations Procedure

The aim of the procedure is to implement the Item Order Forms for the Purchasing of materials or services whose value does not exceed (KD5,000) (Documentary Sequence for Bids Invitations Procedure).

Execution Controls for the Purchase Order through Bids Invitations:

1. The availability of financial funds is required.

2. Commitment to survey actual quotations to make the purchase according to the following: · The Bids Invitations that do not exceed KD 2000 are (3) three quotations. · The Bids Invitations that exceed KD 2000 Kuwaiti dinars and not more than KD 5,000 are (5) five quotations.

3. If the Purchasing unit is unable to solicit actual quotations, the matter must be presented to the Kuwait University Purchasing Committee for a decision.

4. The Administration of Procurement may not purchase materials, provide services, or carry out business from a specific company repeatedly during the fiscal year except after stating the reasons and justifications for this in writing and submitting them to the Kuwait University Purchasing Committee for approval according to the following: ·

• The Bids Invitations that do not exceed KD 2000 shall be repeated more than three times with providing the committee with an inventory of the number of previous contracting times from the same contractor. ·
• The Bids Invitations that exceed KD 2000 and not exceed KD 5,000 shall be repeated more than once.

5. Take into account not to split orders for similar items.